Pay runs that can't be paid twice
A pay run moves through four stages and each one is a decision a person makes: calculate, approve, post, settle. Nothing is edited after it is posted — a mistake is corrected by reversal and a revised run, so the history always explains the money.
Four stages, four decisions
Calculate from the period's hours and pay rates, approve, post to the ledger, then settle when the money has actually left. Each stage shows what it will do before it does it.
Reverse, don't edit
A posted run is never edited or deleted. It is reversed and a revised run takes its place, and a period can never be paid twice.
Bonuses and off-cycle runs
Bonus tax by the CRA's difference method; off-cycle runs without the basic exemption applied a second time.
Every frequency
Weekly, bi-weekly, semi-monthly and monthly, with the next pay date worked out from the calendar rather than typed.
Held for one, not for all
An unresolved clock punch holds that one employee out of the run; everyone else is paid on time.
Posts to the ledger exactly once
Payroll posting roles are mapped once. A run reaches the general ledger once and refuses to land twice.
Frequently asked questions
What happens if I post a run with a mistake in it?
You reverse it and run a revised pay. The reversal and the correction both stay on record, which is what an auditor or the CRA will want to see.
Can two people approve?
Approval is a permission. Give it to the people who should approve, and the ones who prepare the run cannot also approve it unless you let them.